Conference Room
The Conference Room is located on the ground floor of the Home for Cooperation, and has a seated capacity of maximum 65 people.
Rental Costs*
The rental cost starts at €40 plus €10 per additional hour.
For bookings on Weekdays 18:00-23:00 and Saturdays full day, there is an added cost for caretaking fees of €8 per hour.
On Sundays, the added caretaking fee is €12 per hour.
*Rental Costs will be in effect from the 1st of January 2022.
Description
Capacity per set-up:
- 65 people in cinema style
- 24 people in workshop style
- 24 people in u-shape
Default room set up is in cinema style. If you wish to have a different set up for your booking, please specify your selection.
Available indoor technical equipment includes*:
- Laptop €18
- Projector & Screen €37
- Table top microphone (max 4) €13.50
- Mobile Microphones (max 2) €9.50
- Sound System (Automatically selected if microphones or video presentations required) €28
- Translation and Interpretation equipment
Additional services available:
- Outdoor set up and equipment
- Live Streaming services
- Exhibition panels
*For additional services please contact us directly.
COVID-19 PROTECTIVE MEASURES
- To ensure all safety distances are maintained, the maximum number of guests in the Conference Room is 50, in the Workshop Room is 12. This allows for 75% capacity of the rooms as instructed by the relevant decrees.
- Hand sanitizers are available at the entrance of each room, and all guests are asked to use the hand sanitizer when entering and before leaving the room.
- All surfaces are disinfected in between bookings, and the room are properly ventilated.
- Guests are asked to stay home if they have any symptoms, i.e. cough, fever, chest pain, or in general feeling unwell.
- Guests must inform the H4C Team if they are tested positive for Covid-19, or if they are in close contact with an individual tested positive, 14 days after their visit to the H4C. The H4C Team must be informed within 24 hours of the guests knowing.
- For private bookings, the hirer is responsible for keeping a record of all participants to their bookings, and hand over this list to the H4C team for tracking purposes, if the need arises.
- If due to last minute changes in the regulations regarding the protective measures against the coronavirus, the cancellation policy is waived.
Additional Services
STATIONERY
- Black and White copy
- Coloured copy
- A5 or A4 notepad and pen
TRANSLATION EQUIPMENT
Package 1 of the Interpretation and Translators Technical services:
Interpretation system for up to 50 receivers / 2 languages (1 Booth) / Small conference system (4 table microphones, 2 handheld wireless, 2 speakers, 1 audio mixer)
Labor for full time interpretation technician. (4 hours € 800.00 + V.A.T. / for 8 hours € 950.00 + V.A.T)
Interpretation system for up to 50 receivers / 2 languages (1 Booth) / Small conference system (4 table microphones, 2 handheld wireless, 2 speakers, 1 audio mixer)
Labor for full time interpretation technician. (4 hours € 800.00 + V.A.T. / for 8 hours € 950.00 + V.A.T)
Package 2 of the Interpretation and Translators Technical services:
Interpretation system for up to 80 receivers / 3 languages (2 Booth) / Small conference system (4 table microphones, 2 handheld wireless, 2 speakers, 1 audio mixer)
Labor for full time interpretation technician. (4 hours € 1100.00 + V.A.T. / for 8 hours € 1200.00 + V.A.T.).
Labor for full time interpretation technician. (4 hours € 1100.00 + V.A.T. / for 8 hours € 1200.00 + V.A.T.).
Terms and Conditions
USE OF SPACE AND EQUIPMENT
The hirer’s confirmation of the booking offer constitutes agreement to comply to the following terms and conditions:
- Enter the room premises when the booking time begins
- Vacate the room premises by the time specified in the booking
- Leave the areas used in a clean and tidy condition
- Make good any loss or damage relating to or resulting from the hire: including any extra cleaning or damage to equipment
- Comply with the non-smoking requirements in all areas of the building
- Note that using double sided tape or other materials which are damaging to the walls and furniture of the rental rooms is prohibited
- Pay all service charges and other charges associated with the hiring agreement within 15 days of involve rendered by the Home for Cooperation/AHDR
- Adhere to all rules and regulations of the H4C
- The hirer will be liable for any other costs that have necessarily been incurred by the H4C in connection with providing any service under the service agreement, i.e. hiring of additional equipment etc.
- The H4C can offer stationery and photocopies if notified in advance, at an extra charge.
- Any equipment/ materials brought to the H4C are the responsibility of the organizers. The H4C is not liable for any damages, loss or theft
- The hirer must account for the time required to prepare the room for their booking in their booking hours, i.e. set up of banners, distribution of materials, posters etc.
- All prices are excluding VAT.
CANCELLATION POLICY
- For cancellations less than 48 hours prior to a booking, a cancellation fee of 30% applies.
- For cancellations less than 24 hours prior to a booking, a cancellation fee of 50% applies.
- In the occasion that the hirer does not show up for their booking, the full amount is payable.
52.00€
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